Salutations For Cover Letters When Closing A Direct

Cover Letter Closing Examples

When you're writing a cover letter or sending an email message to apply for a job, it's important to close your letter in as professional a manner as possible. As with any job-related correspondence, it's best to opt for a more formal language and tone — a cover letter is no place for "XOXO," “Cheers,” or even a casual "take care" as a closer.

Cover Letter Closing Examples

The following is a list of letter closing examples that are appropriate for cover letters and other employment-related correspondence, such as thank you notes and/or emails to schedule interviews or pass along references.

  • Sincerely
  • Sincerely yours
  • Regards
  • Best
  • Best regards
  • With best regards
  • Kind regards
  • Yours truly
  • Most sincerely
  • Respectfully
  • Respectfully yours
  • Thank you
  • Thank you for your consideration

Closings Not to Use

A cover letter is a formal correspondence, so it's important not to be too casual or friendly when writing it. Here are some letter closings that are fine to use when emailing or writing to a friend, but are not appropriate to use in a cover letter. 

  • Affectionately
  • Best wishes
  • Cheers
  • Eagerly waiting for a response
  • Fondly
  • Warm regards
  • Warmest regards
  • Warmly
  • Take care
  • Take it easy
  • Have a great day
  • Have a nice day
  • Love
  • Smiles
  • XOXO
  • Yours
  • Yours faithfully
  • Abbreviations (Thx or any other abbreviated word isn't appropriate)
  • Any emoticon (no smiley faces)
  • Sent from my phone (if your phone automatically includes it, you can remove it in the settings)

How to Close the Letter

Follow the closing with a comma. Then, on a new line, put your name.

If you're sending an email, you can add your contact information below your name. For example:

Best regards,

Your Name
Your LinkedIn Profile URL
Your Email Address
Your Phone Number

Whichever sign-off you choose, make sure always to capitalize its first letter.

Set Up an Email Signature

To simplify, you can set up an email signature that includes your contact information.

An email signature will make it easy for correspondents to readily see how to get in touch and saves you the time of typing the information repeatedly.

In your signature, include your LinkedIn profile URL to make it easy for your recipients to view your skills, accomplishments, educational background, and work history. Depending on your field, you may also want to include a link to your Twitter account; if you do so, make sure that your account is professional and appropriate for viewing by potential employers. 

It’s a wise idea, when conducting a job search, to set up an email account (and accompanying address) dedicated solely to this search. Doing so will help to ensure that you don’t miss emails from potential employers who might be interested in interviewing you. It also will allow you to provide a professional-sounding email address on your resume and cover letter; this email address should be comprised simply of your name (Ex. “John_T._Smith” at gmail.com).

Too often, job candidates use their personal email accounts to apply for jobs, often using “cute” email names such as “Crafty_catlady@yahoo.com” or OrcWarrior100@gmail.com.” This casual practice often raises hiring managers, eyebrows, raising red flags about whether a candidate is a serious, qualified applicant for the job to which they are applying.

It’s better to err on the side of safety and separate your professional and personal email accounts.

Find out how to set up a professional email signature, including formatting style and links to help you save a signature in your preferred email program.

Cover letters, whether submitted through email or traditional mail channels, are always the first impression you provide a potential employer. Make sure that this impression is a good one by following the “best practices” outlined in these links so that your cover letter shines.

How to Write a Cover Letter
Having an appropriate close is just one of the many steps required to craft a winning cover letter. Review the links below to find out how to write a cover letter, including what to include in your cover letter, how to write a cover letter, typical cover letter formats, targeted cover letters, and cover letter samples and examples.

More About Cover Letters

Top 10 Cover Letter Writing Tips
Email Cover Letters
Sample Cover Letters

Love is in the air, but is it in your cover letter?

After you’ve written a couple of paragraphs about your work experience, skills, and enthusiasm for the job and company, it’s time to wrap things up. We’ve written about email sign-offs, but closing your cover letter comes with its own set of rules. Here are Grammarly’s best tips for signing off a letter to a potential employer.

Say Thanks

Nobody wants to hire an employee with bad manners. Make sure to thank the reader for his or her time with a brief sentence. “Thank you for your time and consideration” is standard, but if that sounds too formal, try changing the wording to reflect the way you normally speak. The cover letter is a great place to let your personality shine, so adapt the language to suit your style.

Contact Information and Call to Action

Don’t make the hiring manager’s job any harder than it needs to be. Include your contact information in the header of your letter and toward the end of the text. You should also add a “call to action,” a marketing term for a message that prompts the reader to do something such as clicking a link, signing up for a newsletter, or buying a product. In this case, you want the hiring manager to offer you an interview.

Example: “Please feel free to contact me at [phone number] or [email address]. I look forward to hearing from you soon.”

If you’re feeling especially bold, flip the script! Tell the hiring manager that you’ll be in touch soon to follow up on your application — but be courteous and respectful of their time.

Choosing the Best Valediction

Most letters begin with some kind of salutation or greeting, whether it’s “Yo Homes” or “To Whom It May Concern.” The closing of your letter  – formally known as a valediction – should mirror the tone of your opening salutation. The standard business letter etiquette dictates that you begin with “Dear [Mr./Ms. Manager],” and the most common closing is “Sincerely,” but that’s not your only option.

Thank You: A classic for a reason, you can’t go wrong with a simple expression of thanks.

Best/Kind Regards: A solid choice that conveys a warm, caring tone.

All the Best: A personal favorite, it subtly implies that the letter writer is the best. Not a bad subliminal message when you’re on the job hunt.

Respectfully: A little more reserved and formal than other choices, it’s a good choice for a more conservative hiring manager.

Cover letters are business documents, so you should avoid an overly friendly or familiar tone—even if you know the hiring manager personally. Obviously you wouldn’t sign off “Love,” but “Thanks” and “Cheers” are a little too casual for a cover letter. You should also steer clear of old-fashioned phrases like “Faithfully Yours.” According to Amy Levin-Epstein, writing for CBS MoneyWatch, you should “[c]hoose the sign-off that fits the industry — and your personality — the best.”

Remember, having all the right words won’t count for much if they’re misspelled or punctuated incorrectly. Grammar matters, so make sure you proofread multiple times. Read your work out loud, ask a friend, and run your work through a spelling and grammar checker before you send your letter.



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A self-proclaimed word nerd, Allison VanNest works with Grammarly to help perfect written English. Connect with Allie, the Grammarly team, and nearly FIVE MILLION Grammarly Facebook fans at www.facebook.com/grammarly. Google+ Profile

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